Exhibit Meetings

If you only read this box

A trade show is a giant indoor market. Hundreds or thousands of companies rent a small patch of floor (a booth) and stand there for a few days hoping the right people stop by.

You are one of those companies. So are 400–2,000 others in the same building.

Most of the companies you should meet — a distributor, a supplier, a partner, someone who sells next to you — are also standing in a booth. You will not find them by wandering. The hall is too big.

We already know who else is exhibiting. We pick 8 that fit what you want, write down why each one is a fit, and email both sides to set up a meeting.

You walk into the show with confirmed conversations on the calendar. That is the whole product.

The 30-second picture

Imagine a warehouse the size of several football fields, full of little storefronts.

   YOU                                    THE RIGHT COMPANY
  ┌────────┐                              ┌────────┐
  │ Booth  │     1,200 other booths       │ Booth  │
  │ 2140   │  · · · · · · · · · · · · ·   │  881   │
  └────────┘                              └────────┘
       │                                        │
       │     You are both in the building.      │
       │     You will probably never meet.      │
       └──────────────── ✕ ─────────────────────┘

What we do:

   YOU                         US                         THEM
  ┌────────┐              ┌──────────┐              ┌────────┐
  │ Booth  │── "meet?" ──▶│  Exhibit │── intro ───▶│ Booth  │
  │ 2140   │◀─ calendar ──│ Meetings │◀── "yes" ───│  881   │
  └────────┘              └──────────┘              └────────┘

We are not building your booth. We are not walking attendees to you. We are connecting exhibitors to other exhibitors at the same show.

Words we have to define (because nobody else does)

The problem, said like a story

You spend real money to exhibit: the booth space, the flight, the staff, the display. You show up Monday. The hall opens. For three days you stand in your square.

Meanwhile, three aisles over is a company that could distribute your product in the Southeast. Two halls over is a supplier you have been trying to get on the phone for a year. They are also stuck in their square.

You might walk the floor at 5 p.m. when it thins out. You might notice a logo you recognize. You will miss most of them.

The show already published a list of every exhibitor. It is long, badly sorted, and nobody has time to research 1,000 companies while also working a booth.

So the default outcome is: you talk to whoever happens to stop. That is luck, not a plan.

What you are buying

8 Intros · $2,500 · one show

You do not get

• The whole exhibitor spreadsheet
• Attendee names or “badge scans” (visitors who walked the aisles)
• A promise that all 8 will say yes
• A promise of revenue
• Booth design, install, or storage (different company, not us)

If only 5 of 8 accept, you still get those 5 meetings and the work behind all 8. We do not guarantee 8 yeses. We guarantee 8 serious, written, specific attempts.

How it works

1. You tell us the show and what a good meeting is
2. We read the exhibitor list and shortlist companies that fit
3. We write one sentence for why each company is a match
4. We email both sides and book a time if both say yes
5. You get a calendar plus a short brief for each meeting

Step 1 — You give us a brief (about 30 minutes)

We need four things:

1. Which show (example: Coverings 2027)
2. What you want in plain language — “distributors in the US,” “a machine builder we could private-label with,” “complementary brands for a bundle,” not “synergies”
3. Who is off limits — competitors, companies you already know, anyone you do not want us to contact
4. Who is taking the meetings, and when they are free

If we cannot see a clear target, we will say so and should not take your money.

Step 2 — We pick from the people already in the building

We do not scrape the internet for random companies. We start from the official exhibitor list for that show — companies that have already paid to be there.

That is the whole advantage. They will be in the same building, the same week, in a buying/selling mindset.

Step 3 — Every name gets a reason

We will not send you “here are 8 companies at your show.” We send you 8 cards that look like this:

Company: Acme Conveyors Booth: C-2304 Why you: You make motors. They build conveyor lines. Their buyers already need what you sell. Who we would ask for: Head of product or VP sales Suggested first question: “Are you specifying motors in-house or buying complete drive packages?”

If we cannot write that paragraph, the company does not make the list.

Step 4 — We introduce. Both sides have to say yes.

The email is short. It names the show, the two companies, and the reason. It is not a blast to the whole floor.

• Both yes → we book a time
• One no → we stop
• No reply → we send one reminder, then we stop

You can see every name before we email, and you can veto anyone.

Step 5 — You show up prepared

Before the show you get:

• A calendar of confirmed times
• A one-page brief per meeting
• Booth numbers so you are not hunting

After the show you get a one-page scorecard: met / no-show / follow-up / done.

A made-up example (so the shape is clear)

A company that makes pizza ovens is exhibiting at a food show. They also want:

• Dough-equipment brands to bundle with
• Regional distributors
• Not other oven companies
• Not their current dealer

We go through the exhibitor list, ignore the other oven brands, and find:

1. A sauce company looking for equipment partners
2. A Northeast distributor who does not carry an oven line
3. A dough-sheeter brand in the next aisle
4. …and five more like that

We email those eight. Five say yes. Three of those meetings happen at the booth Tuesday morning before the floor gets loud. Two happen on a 20-minute video call the week before.

That is a successful $2,500 show. Not “we found you a million-dollar deal.” Five planned conversations you would not have had.

Who this is for

This is a fit if:

• You are already exhibiting (the booth is booked)
• You can name what a useful meeting is
• Someone on your team will actually take the meetings
• You would rather have 8 planned conversations than 200 random badge scans

This is not a fit if:

• You want us to fill the booth with walk-up visitors
• You want us to sell a list of emails
• You want a guaranteed number of deals
• You do not know what you are looking for yet (“just get us meetings”)

Price

$2,500 is less than most teams spend on the booth carpet. It is meant to be an easy yes for one show, not a year-long contract.

What we will not pretend

We do not guarantee replies, attendance, or revenue. We do not hand you a database. We do not contact anyone you put on the exclusion list. If someone says take me off the list, we do.

Exhibit Meetings is a product of Exhibit Connect LLC (New Jersey). We are a meeting company, not an exhibit house.

Start with one show

Email hello@exhibitmeetings.com with:

1. The show and dates
2. What a good meeting looks like, in one or two sentences
3. Who should not be contacted

We normally reply within one business day. If it is not a fit, we will say that.